Every pastor knows the sinking feeling of realizing someone in their congregation slipped through the cracks — a hospital visit missed, a follow-up forgotten, a name lost in a sea of sticky notes and spreadsheets. Notebird is pastoral care software built specifically to solve that problem, giving church leaders and their care teams one central place to track every visit, conversation, prayer need, and life milestone.^1
With Notebird, teams log care updates in real time through an activity feed, assign follow-up tasks to specific team members, and track important dates like birthdays, anniversaries, and the passing of loved ones through a rolling milestones feed. The platform generates care reports in seconds — something that used to consume entire staff meetings.^2 Confidentiality is built in through their Integrity Shield™ feature with end-to-end encryption and role-based permissions, so sensitive pastoral conversations stay protected.^3
Notebird integrates directly with popular church management systems including Planning Center, Breeze, Church Windows, ACS/Realm, Church Community Builder, and ShulCloud, so congregant profiles sync automatically without duplicate data entry.^4 They also offer a free spreadsheet import service for churches using other platforms. A dedicated student ministry module helps youth pastors and small group leaders track student interactions.^5
Why Christians Love It"Notebird is exactly what we were looking for. It has become the backbone of our pastoral care ministry." — Brian Elliot, Care Director, Frontline Church^6
"We are a mid-sized church that recently moved to using Notebird and we love it. We have a visitation team of about six people who are making regular entries, tracking tasks, activities and pastoral care needs, and our responsiveness to pastoral needs has really improved since making the switch!" — De Ching, Olympia, Washington^6
"We didn't have to stop and try to remember what we had heard earlier in the week. We were able to document what needed to be documented right away... making pastoral care easier, more efficient, just better in general." — Tony Shafer^7
Notable- Co-founded by brothers Taylor Doe and Chris Doe — faith-driven tech builders from Oklahoma City who experienced firsthand the challenges of tracking pastoral care with scattered tools^8
- Published the 2024 State of Pastoral Care Report in partnership with Tithely, gathering insights from over 1,400 church leaders^9
- Highly rated across review platforms — well-reviewed on Capterra and Software Advice with praise for simplicity and responsive customer support^10
- Serves churches of all sizes, plus synagogues and nonprofits, with a small church scholarship available for congregations under 200 in average weekly attendance^3
- Offers a 14-day free trial with no credit card required^1
- Recent updates include file attachments, membership types, and a streamlined user roles system (as of early 2026)^11
